Calendar Planning for Disability Ministry
I love an empty calendar. Not because I love having nothing to do–I love it because I can’t wait to fill it up with color-coded notes and appointments.
But an empty disability ministry calendar can be daunting. It’s just staring at you with its empty boxes while you wonder: What kind of events and programming should be on a disability ministry calendar?
Before we go on, let me give credit where credit is due. What you’re about to read is largely based on Cortney’s notes from professor Rich Brown, Liberty University. We are so thankful for their knowledge and collaboration!
So. The burning question:
What kinds of events and programming should be on a disability ministry calendar?
Events vs. Programming (quick + simple definitions)
Both events and programming matter when planning your ministry calendar. Events often draw new families in and build excitement and momentum for the ministry. Programming helps them stay, be known, and grow.
Events are one-time, episodic things.
They can be big or small, one day or several days. Think movie nights, Easter egg hunts, VBS, parent trainings, etc.
Programming is what happens on a rhythm or schedule. Whatever you do every week, month, or season. Think Sunday school, Sunday kids' ministry, midweek Bible study, monthly respite nights, ongoing service projects, etc.
Not all events are the same, and not all events or programming serve the same purpose. Let's walk through the different “levels” of events and programming.
You don't need to use this language officially in your ministry calendar, but it's a helpful way to check for balance and intentionality in what you offer. In our next blog, we will talk about balancing your calendar as you put it together.
Level 1: Connection & Relationship-Building
“Come and see.”
These are often the first step for new families to introduce them to your church or ministry. These are low pressure, highly relational, and focused on belonging and safety.
Disability ministry examples:
Respite nights
Sensory-friendly movie night
Game nights
Family pizza night after church
Parent support groups (Don’t forget to provide childcare!)
These say: “You are welcome here. You matter to us.”
Level 2: Evangelism
“Come and follow.”
These types of events and programming give intentional space to share the Gospel in clear, accessible ways. Don’t be afraid to work alongside other ministries within your church to make existing events inclusive!
Disability ministry examples:
Sensory-friendly egg hunt with a short Gospel presentation
Christmas or Easter gatherings with a simple, adapted message
An important note: Evangelism doesn't just live here in a special “event.” It should always be woven into your regular programming!
Level 3: Discipleship
“Come and grow.”
These help participants know God more and learn to follow Him daily, growing in their vertical relationship with Christ.
Disability ministry examples:
Sunday school or specialized classroom
Small groups
1:1 mentorship or buddy systems
This is where we get to know people in our ministry on a much deeper level, partner closely with parents and caregivers, and celebrate victories of all kinds, growing in our horizontal relationships with one another.
Level 4: Leadership & Service
“Come and serve.”
This is where participants are not just “recipients” of ministry, they have the opportunity to be contributors to the body of Christ.
Disability ministry examples:
Assembling welcome bags for church guests
Nursing home visits as a group
Operation Christmas Child projects
Helping students identify spiritual gifts and find serving roles (with support!)
These events and programming say clearly:
“You belong here. You are a needed and vital part of the church.”
As you think through what events and programming to add to your calendar this year, remember why you’re doing it.
“To him be glory in the church and in Christ Jesus throughout all generations, for ever and ever! Amen.” Ephesians 3:21
Ready to get your ministry calendar organized? Download a special calendar printable below!
